Overview
Full Job Title: Administrative Assistant, Environment (Temporary Contractor/Limited Engagement)
The Pew Charitable Trusts uses data to make a difference. For more than 70 years, we have focused on serving the public, invigorating civic life, conducting nonpartisan research, advancing effective public policies and practices, and achieving tangible results. Through rigorous inquiry and knowledge sharing, we inform and engage public-spirited citizens and organizations, linking diverse interests to pursue common cause. We are a dedicated team of researchers, communicators, advocates, subject matter experts, and professionals working on some of today's big challenges – and we know we are more effective and creative collectively than we are individually. With Philadelphia as our home town and the majority of our staff located in Washington, D.C., our U.S. and international staff find working at Pew personally and professionally rewarding.
Wise stewardship of resources allows Pew employees to pursue work that strategically furthers our mission in significant and measurable ways. We collaborate with a diverse range of philanthropic partners, public and private organizations, and concerned citizens who share our interest in fact-based solutions and goal-driven initiatives to improve society. Pew attracts top talent, people of integrity who are service-oriented and willing to take on challenging assignments. We provide competitive pay and benefits, a healthy work-life balance, and a respectful and inclusive workplace. Pew employees are proud of their colleagues, proud of where they work, and proud of the institution's reputation.
The Environmental Portfolio at The Pew Charitable Trusts
For more than twenty-five years, Pew has been a major force in engaging the public and policy makers about the causes, consequences, and solutions to some of the world's most pressing environmental challenges. Our environment work spans all seven continents with more than 250 professionals working at the local, national, and international levels to reduce the scope and severity of global environmental problems, such as the erosion of large natural ecosystems that contain a great part of the world's remaining biodiversity, and the destruction of the marine environment.
Pew has worked in the United States and Canada since 1990 to protect vast stretches of wilderness and more recently expanded our land conservation efforts to Australia's Outback and Chilean Patagonia. Safeguarding these places offers an opportunity to conserve wildlife habitat, shorelines and landscapes for current and future generations. Our work relies on the sciences of conservation, biology, and economics to advocate for practical and durable solutions to the loss of biodiversity.
In the sea, reforms to how our oceans are managed are essential to address overfishing, pollution, and loss of habitat. Pew began its oceans program in the United States, focusing on ending overfishing and protecting fragile marine habitat. Starting in 2005, Pew's ocean conservation program expanded around the world and played a significant role in reforming marine fisheries management in the European Union and on the high seas and creating marine reserves around the world. Our work is grounded in the best available science and pursues domestic and international conservation measures that are long-term and provide permanent, durable protections for marine ecosystems.
Position Overview
The administrative assistant is based in Pew's London office and will support environment staff. Responsibilities include supporting staff by proofreading documents, preparing mailings, maintaining databases, scheduling and preparing meetings, managing expense reimbursements, and coordinating travel.
The administrative assistant may participate in regular project meetings and is encouraged to develop a general understanding of Pew's environment work. The successful candidate will need to be experienced in such a role and be able to demonstrate a high degree of independence and initiative in delivering organizational elements of the role.
Duration: As soon as possible until June 2020.
Payroll: Will work onsite at The Pew Charitable Trusts, but the selected candidate will be payrolled through a third-party staffing agency.
Responsibilities
- Provide administrative support to project directors to include calendar management and meeting planning.
- Handle key administrative functions for project staff including: proofreading and revising documents, coordinating and preparing physical and electronic mailings, updating and maintaining databases, answering telephone calls, scheduling and preparing for meetings, copying, faxing, filing, and word processing.
- Assist with the preparation of briefing books and other materials.
- Help prepare for and submit payment expense reports, invoices, and credit card coding reports. Track payments, as requested.
- Handle travel arrangements for program activities and assist, as needed, with staff and third-party travel reservations and planning.
- Contribute to and participate in tasks and special projects as requested.
Qualifications
- High school diploma at a minimum; college degree preferred.
- At least five years of administrative experience in a fast-paced, dynamic environment.
- Outstanding organizational and time management skills; ability to handle several projects at different stages simultaneously and a strong capacity to track details are required.
- Excellent verbal and written communication skills (including proofreading) and the ability to express oneself concisely and clearly using correct grammar.
- Attention to detail without losing sight of the bigger picture. Conscientious approach to work and ability to anticipate needs and be proactive. Monitors and double-checks work and information for accuracy and quality.
- A very good command of the English language.
- Flexibility to work as part of a team or independently to meet goals. Ability to work independently with minimal supervision.
- Sound judgment and discretion in handling confidential information, as well as the ability to conduct oneself in a courteous and highly professional manner. Makes decisions or choices wisely, after adequately contemplating various courses of action and their potential repercussions.
- Ability to understand organizational structure and work through administrative systems and processes. Asks appropriate questions to facilitate work being completed.
- Knowledge of and demonstrated proficiency in the use of the Microsoft Office suite of products and electronic calendar systems is required. Ability to quickly learn software.
The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.
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